Invoicing & Payments
Send invoices. Get paid, however they pay.
Create branded invoices, collect by mobile money or card, pay out to suppliers, and reconcile every shilling - including the ones that land in your bank - all in one workspace.
No card to start M-Pesa built in One shared ledger
What you get
Everything in this module, built to work with the rest of the BillGrid suite.
-
Professional invoices
Build branded invoices with line items, due dates, and your logo. Send by email with a PDF attached and a secure pay link inside.
-
M-Pesa STK push
Customers open the pay link, enter their number, and approve the prompt on their phone. No account, no app, no friction.
-
Card payments
Take cards through the same link - one page, whichever way your customer prefers to pay.
-
Statement reconciliation
For everything paid into your paybill, till or bank: upload the M-Pesa or bank statement and BillGrid proposes the invoice each deposit settles, for you to confirm.
-
Supplier payouts
Pay suppliers, vendors, or staff to mobile money or bank accounts - with approvals and daily limits you control.
-
Recurring billing
Put repeat customers on a schedule. BillGrid raises and sends each invoice automatically, on time, every cycle.
-
Automatic reconciliation
Payments match themselves to invoices through secure webhooks. Balances update the moment money lands - partial payments included.
-
Instant receipts
Every payment triggers a branded PDF receipt, emailed to your customer the moment it confirms - without you lifting a finger.
-
Public pay links
Create shareable pay links for one-off or open-amount collections. Customers pay without ever signing in.
-
Your payment instructions
Paybill, till, pochi, send money, bank transfer, cheque or cash - printed on the invoice with the steps, so customers pay the way you already accept.
-
Workspaces & roles
Run multiple businesses from one login, each with its own customers, branding, and payment credentials.
How it works
Up and running in three steps
-
Create & send
Add a customer, build an invoice with line items and a due date, then send it. They receive an email with the PDF and a secure pay link.
-
Customer pays their way
They open the link and approve the M-Pesa prompt on their phone, or pay by card - same link, no extra setup. Your paybill, till and bank details are on the invoice for anyone who’d rather use them.
-
You get reconciled
Payments through the link record themselves, update the invoice, and email a receipt. Anything paid into your bank or paybill is matched from the statement you upload - you confirm, BillGrid posts.
In the wild
What Invoicing raises
One-off and project invoices
A deposit before work starts and the balance on delivery, each with its own pay link.
Read the storyRepeat customers on a schedule
Put them on a recurring plan and BillGrid raises and sends every invoice on time, by itself.
Read the storyWater schemes
Metered connections billed from readings and tariffs - the same invoices, raised by a billing run.
Read the storyWaste collection rounds
A flat collection fee per household or business, billed for the whole round on a cycle.
Read the storyReady to get paid faster?
It runs in one BillGrid workspace with a shared customer list and one ledger across invoicing, water billing and waste billing. Start free - no card required - or talk to us for a walkthrough.